Appointment Booking Agent for a Coaching Institute

A coaching institute in Raipur was managing batch enrollments, demo class bookings, and fee reminders entirely over WhatsApp — manually, one message at a time. As student numbers grew, the admin load became unmanageable.

We built an Appointment Booking Agent that handles everything from initial inquiry to enrollment. Students can self-book demo classes, receive batch schedules, and get automated fee reminders — all through WhatsApp.

Key results:

• Demo class bookings fully automated
• Fee reminder follow-ups sent without manual effort
• Drop-off students re-engaged automatically
• Admin time on scheduling reduced by over 80%

The institute now runs smoother with fewer staff hours spent on coordination, and the director focuses on teaching rather than managing WhatsApp.